5 Amazing Benefits of Security Guard Management Software You Can’t Miss
Ensuring the safety of people and their assets from potential threats is a top priority. Security guards play a crucial role in providing this protection through various functions such as patrolling and surveillance. Initially, managers relied on time-consuming pen-and-paper methods to keep records of their security guards. However, with the advent of technology, high-tech security guard management software is replacing these outdated methods. This article will explore five incredible features of security guard management software that will convince you of its necessity.
What is Guard Management Software?
Guard management software, also known as a security guard management system, is a popular tool for individuals and organizations. It enables them to monitor the activity of their security guards or patrolling guards efficiently. This software is more than just a spreadsheet; it is a technologically driven system that performs tasks more efficiently than manual methods. In essence, guard management software allows firms and individuals to monitor, track, and assist security guards and patrolling guards.
Security Guard Management Software Features
Let’s delve into some of the best features of security guard management software. These features highlight the efficiency and convenience this software brings to the lives of security company supervisors, security guards, and patrolling guards.
Real-Time Guard Activity Tracking
Managing ground forces with manual processes can be extremely challenging. However, with technological advancements, this task has become more manageable. Security guard management software provides live reports on the movement of your guards, allowing you to keep an eye on all security operations in real-time. You can update your security guards about changes in their daily duties and schedules as needed.
This software also allows you to report issues such as idle time, incomplete tasks, and missed tours. In such cases, managers can resolve these challenges by contacting the guards through emails or direct video calls. The built-in GPS facility of this technology helps managers attain written or visual reports of the guards in real-time.
The Innovative Cloud Infrastructure
The cloud system in security guard management software takes the technology to another level. This system allows operators to virtually use and manage their guards from any location worldwide. A key feature of the cloud system is its accessibility from any device, be it desktop screens or mobile devices. This flexibility brings ease in transferring information, instructions, and operations.
With the assistance of cloud-based systems, supervisors can scan checkpoints in distinct locations and collect and store patrol data in the guard’s software. This brings flexibility and efficiency to the work system of guard management.
User-Friendly Software
Despite the technical terminology, security guard management software is not complicated. This software can be easily downloaded onto various smart devices, including computers, laptops, smartphones, and tablets. You do not need to spend money on installing special devices or expensive equipment to utilize this software.
This feature is extremely handy as it allows you to operate the software from anywhere across the globe at any given time. It provides access to guard monitoring from multiple locations. All you need is your smartphone to keep a check on the performance of your guards. This software can even be operated by guards to communicate with their managers after undergoing a bit of training.
The Panic Alert Feature
Security guard management software includes a special panic alert feature. It is the responsibility of the agency and the manager to ensure the safety of their security and patrolling guards, especially in dangerous situations. A security guard may not have the time to make phone calls in an emergency. The panic alert button is a click away, generating an SOS alert to inform the monitoring center about the contingency.
Easy Scheduling By Managers
Creating and sharing customized guard schedules can be time-consuming. Guard management software allows you to automate the scheduling of your guards, saving you time. You can create schedules once and save them as templates for future use. You can copy and paste these templates for schedules according to days, weeks, months, or even years. If you need to manipulate any schedule, you can edit the template directly. This feature helps save time and brings uniformity to the guard system. You can even choose to add a color scheme to different roles for different guards.
These five features of security guard management software demonstrate that security companies and those looking to establish ease in communication with their guard teams should consider installing this software.
Benefits of Guard Management Software
Security guard software has been in use for a while, but the need of the hour is customizable, multi-feature tools that make the system more effective. Today, the accessibility of smartphones has made it possible for companies of all sizes to utilize tools such as workforce management in combination with other tools. This not only improves the system but also helps the company gain profits through these features.
- Reduced Risk of Liability: Every time an incident occurs on the client’s premises, the security company is at risk of being blamed for negligence. The automated features of work tracking and monitoring can note when the guard is on and off-site or duty, reducing the effort in keeping long handwritten entries.
- Transparency and Client Satisfaction: With features of user access and user type-based restrictions, the client can have complete transparency over what is happening at their work or home premises. This ensures they control the security officers and keep their minds at peace.
- Employee Relations: Security guard companies and other organizations must listen to their employees as much as they listen to their clients. The security guard management software enables employees to reach out to a person in charge.
